Name of event: 2025 Yelp Phoenix Under The Stars
About:
We're excited to share a special invitation! On Thursday, October 16th, Yelp and the Children’s Museum of Phoenix are hosting a community tasting event—Under the Stars—and we’d love for your business to be a part of it.
It’ll be a wonderful evening where neighbors gather, local flavors shine, and 100% of proceeds go directly to supporting the children and programs at the Museum. Guests will sample bites and sips from local favorites, enjoy live entertainment, and make memories together—all in support of a cause that makes a difference right here in Phoenix.
Please fill out the form so that we can prepare for your participation. If you have any questions, please don't hesitate to contact us at baileyleggo@yelp.com and/or gretel@yelp.com.
We will be sure to reach out to confirm all of the details you listed as well as a day to do a full walk through of the venue prior to the event.
Register Here:
https://docs.google.com/forms/d/e/1FAIpQLSdwe2yhJx3Sgem_4L3YO-wusj7JAkN4OqsMp7_9HxueYs_Hug/viewform
WHAT'S THIS ALL ABOUT?
This event will take place at the Children’s Museum of Phoenix and will feature local and unique food samples, sips, and other fun activities. The event will be collecting a monetary donation from attendees for the Children’s Museum of Phoenix which is a 501c3 non-profit organization. Every dollar raised helps the museum offer meaningful and joyful play experiences to children and their grown-ups from traditionally underserved communities, ensuring that even more children have the opportunity to experience a safe, playful space where they are empowered to explore the world around them and thrive on their own terms.
DATE: Thursday, October 16, 2025
EVENT TIME: 7:00 PM - 10:00 PM
THEME: We're encouraging people to dress in their favorite sleepwear of choice, if they would like to! We'll also have some fun photo-op opportunities. Please note: glitter is not permitted.
LOCATION: Children's Museum of Phoenix: 215 N. 7th Street Phoenix, AZ 85034
BENEFICIARY: 100% of donations from attendees (suggested $ donation at the door) will go directly to Children’s Museum of Phoenix
WHAT TO PLAN FOR:
The event will be mostly indoor and all cooking needs to be done prior to the event, unless you have spoken to Bailey and Gretel about cooking onsite. You MUST let us know if you plan to cook onsite, we have limited outdoor cooking space. Join in on the under the stars/dream theme and decorate your booth as you please! Any electric add ons to your booth we advise to have fully battery powered if possible.
ANTICIPATED # OF GUESTS:
800
LOADING/UNLOADING:
Be sure to bring a hand cart to help you move items to and from your vehicle and enough people to help you move your equipment. More info to come.
PARKING:
There is parking on site for all vendors in the parking lot.
SETUP TIMES:
Will be assigned closer to the event date.
CLEAN UP TIMES:
10:00 PM - 10:30 PM after the event concludes. Please prepare to have your own trash can to have for your booths trash.
WHAT YOU NEED TO PROVIDE:
You’re more than welcome to make your setup as elaborate as you want, but these are the things that you should plan on bringing:
- Adequate staff to help promote, serve and interact with the community (5 at the most per vendor, all staff must be 21+)
- Chafing dishes/coolers to ensure that food is kept at a sanitary/healthy temp - we highly suggest cooking everything in advance and bring it in chafing dishes with heaters to serve at the event as the guests want to try everything they can!
- At least 500 sample sizes (2-3 bites/sips) of your product; remember this is a tasting event you do not need to provide a full meal but the perfect bite(s)
- Promotional materials are allowed to be distributed (with prior approval from Yelp), but no gift cards, discount codes or other financial incentives (i.e., bounce backs are not permitted).
- Plates/napkins, forks, spoons, etc. needed to enjoy your product
- Branded tablecloth if you have it
- Branded pop-up tent if you want it
- Something to collect trash in your booth in order to leave the space as clean as you found it.
- A temporary hand wash station
- A receptacle for your ice
WHAT WILL BE PROVIDED FOR YOU:
We will have the basics for you:
- At least a 6x8 space (please advise if you need additional space)
- One 6-foot table upon request (Any additional tables you will need for your booth you must provide on your own).
- One 6-foot table linen upon request (Any additional linens you will need for your booth you must provide on your own).
- Ice
- Shared folder of photos after the event (if using, please be sure to give credit to the photographer that night!)
- Videographer
PLEASE NOTE: You must adhere to the insurance requirements (adding Yelp + Children's Museum of Phoenix + the City of Phoenix as additional insured to your COI) and also sign an agreement with Yelp in order to be officially confirmed for the event.